When setting up Outfitting, it is highly recommended that the process is designed before setting up Plus1%. For example if you want to use Plus1% to assist with the uniform order then you will need to collect data before the uniform is ordered. This would mean establishing long lists and then calculating your best guest at your team to give a sizing curve that will reflect your ultimate selected team. You should a sense of the clothing items your team will be wearing throughout the duration of the Games (including Opening Ceremonies, potentially Competition Gear, Podium Wear, Village Wear and Closing Ceremonies). If you do not have this detailed information but have a general sense of the items they are likely to receive, that is perfectly acceptable and generic data can be collected and then cloned (including sizing) to specific garments later in the process. However it is recommended that you know the process you will be adopting before starting.
Think of outfitting as you would setup your own ‘Wardrobe’ which will contain Outfits; and these Outfits are made up of Garments; and Garments have various sizes. These items will be created in this order.
- Create Wardrobe
- Create Outfit
- Create Garment
- Create Sizes for that Garment
- Collect sizes from athletes
- Clone Garment to complete the wardrobe
- Run Picking Slips
- Pack the bags
- Handout the bags and do any swaps
Setting up a Wardrobe
- Click on Team to disclose the menu
- Click on left tab ‘Outfitting’
- Go to the Wardrobe tab
- Click on ‘Add Item’
- Give your ‘Wardrobe’ a name
- If the garments are sport specific, for example you are supplying the cyclists with a skin suit then you can limit the wardrobe to only be for a specific sport. If you are not providing sport specific gear then do not use this feature.
- Click ‘Save’
- The Wardrobe will now appear in the list.
Setting Up Outfits
- Click on the ‘t-shirt’ icon below Outfits to add Outfits
- Click ‘Add Item’ and the Outfit Page will open.
- Type the ‘Outfit’ name
- Indicate whether the outfit will be unisex or gender specific
- Check the boxes related to the body parts that this outfit will cover
- If you have an image of the complete outfit (perhaps supplied by the manufacturer or have a model wearing it) you can upload that image on this page.
- Click ‘Save’
- The Outfits will appear in the list
NOTE: ‘Limit to Levels’ should only be ticked if only specific individuals in your team will receive all garments in this outfit. For example – if you were doing clothing for your Executive Board that was completely different than your standard clothing items or an item for your Sport Managers only as an example.
Setting Up Garments
- Click on the Garments tab, filter by the Wardrobe and Outfit
- Click ‘Add Item’
- If the supplier/manufacturer has given you the article number and/or style code you may enter it, but it is not mandatory
- Name the Garment (i.e. Track Suit Top, Track Suit Bottom, Polo Shirt)
- Select the ‘Garment Type’ from the dropdown box
- Fill out the Supplier’s name (not mandatory)
- Indicate whether the garment is unisex or gender specific
- Indicate the ‘number allowed’ for the garment in relation to each team member (are they allowed 1, 2, 3 Track Suit Tops?)
- Check the box if the garment is a ‘must have’ (mandatory for the team member to have it)
- Check the box if the garment does not have a size or if it’s one size fits all (i.e. an accessory such as a backpack or cap)
- If you have an image of the garment you may upload it
- Then click ‘Save’
NOTE: To save time it is recommended that you create one of each garment that has specific set of sizes and then clone the garment. When you clone a garment you also clone the sizes – which means that you only have to create the sizes once. ie. Create one garment with sizes (2XS-4XL) and one with sizes (4-10) and then clone each garment to create the others. If you have allocated athletes a garment size eg an athlete is an XL in a t-shirt, when you clone you can take this allocated data to the next garment at the clone stage.
Adding Sizes to the Garment
- Click the Garment Size Tab
- Filter to the Garment you want to add sizes to and you will see existing sizes
- To add a size click on Add Item
- Type the ‘Size’
- Enter ‘Display Order’ to manage the order the sizes will appear (XS,S,M,L)
- Click ‘Save’
When entering sizes be sure to be consistent with whether you will use just letters (e.g. XS, S, M, L) or if you will full words (e.g. Extra Small, Small, Medium)
Enter ‘Ordered’ and ‘On Hand’ if you will be using Plus1% to control the stock available.
Repeat the process until you have all the sizes for the garment
Cloning Garments with Sizes
Once you have created a garment with all the sizes it is now easy to clone it to create all the other garments for the outfit.
- Click ‘Garment’ tab and filter to find the Garment you want to clone
- Click ‘+’ Clone
- In pop up window click ‘Save’
NOTE: Select ‘Include Size Selection’ if you want the sizes that team members have previously selected to be associated with the new garment as well. ie. Polo Shirt – M gets cloned to ‘White Polo Shirt – M’ and ‘Blue Polo Shirt – M’